Group Permissions


Groups are an important part of assigning permissions in the application. These can be accessed by staff from the Dashboard, allowing a number of different groups to be defined, based on different groups of users and different groups of category and article content.

First you need to define some groups, there are three groups automatically assigned to your account when you sign up, these are "Public Access", "Registered Users" and "Internal Team", which are described in the image below.

You can use these groups yourself, change them or create completely new groups as you prefer. The goal is to be able to have defined groups that allow you to assign content (articles and categories) to your groups.

Once you have a number of groups defined, you can then assign users permission to access those groups as needed.

For example, the default "Public Access" group allows any anonymous or non-logged-in viewer to see any content assigned to that group, so any categories that are assigned to this group will be visible and accessible to those anonymous users (along with any articles contained within those categories).

Note that Articles are not assigned to groups, however their parent categories are. This make group access management much easier.

As you can see from the above list of groups, the three default groups are show, along with their descriptions, and also a new group that was added to control access to Grandma's Secret Recipes.

Assign Grandma's Recipes group to any categories that should be restricted to only users who have permission to view this group - this can be one or many categories. As many as you need.

Then you would assign selected users to the Grandma's Recipes group to allow them permission to view those categories and any articles within.

The assignment of users to groups if a task for staff users who have been assigned Manager Role permission. See User Roles for more details.